You’ll need to ensure that your numbers are correct for many reasons: catering (meals), venue (capacity/seating chart), stationery (invitation order), calligrapher (addressing), ordering favors, transportation, welcome bags, etc. Give each person or family a final tally column so you make sure the numbers were added correctly (an online guest list tool will do this for you!). When tallying up the guest list numbers be sure to include their plus-ones, kids, and aides, if they have one. Create one guest list-it may be a bit trickier and difficult cuts may be made, but you'll reap the benefits in the long run. We do not recommend this method-it's pretty likely that guests on the B-list will find out their status from other guests, causing bruised egos and hurt feelings. The couple would send a round of invitations to the A-list guests first, and based on how many guests decline the invitation, start inviting guests on the B-list, and so on. You may have heard of a method of guest list prioritization where a couple creates an A-list, B-list, C-list (the A-list includes must-invite guests, B-list less important, etc.). Never invite more people than the venue can fit, and don’t assume certain people won’t come. If the numbers don’t add up, start cutting from the bottom until you can make them work. Once you have a ballpark headcount, determine if the venue will fit them all and if your wedding budget will work with these numbers. Organize the list so you have an understanding of what the numbers really are, as well as how much you can cut it without causing hurt feelings-a guest’s or parent’s. Extended family members (distant relatives like great-aunts and uncles, second cousins, etc.).Close family (grandparents, aunts, uncles, first cousins).Wedding party members (bridesmaids, groomsmen, bridesmen, groomsladies, etc.).Immediate family (parents and siblings).Your siblings and their spouses will take precedence over dad’s golf buddies. There are always going to be some people on your list who are more “important” than others. Prioritize and trim your list, if you have to. What you want to avoid are your parents inviting people you’ve never heard of or met just to fill up their column of the worksheet. If, for example, mom and dad don’t need all 40 spots given to them, the couple or the in-laws can add to their list. Make sure to tell your parents they don’t have to use all the spots allotted to them. Traditionally, the people paying for the wedding will get to invite more of their friends and relatives, but with more couples and parents splitting the budget between them, dividing the guest list into thirds is fair: The couple gets a third of the list for their friends and co-workers, while each set of parents gets a third for relatives and their friends. Is it intimate with only your nearest and dearest? Are you looking to party with hundreds of friends and relatives all night long? Are you planning a destination wedding where most guests will be traveling to your wedding? Do you prefer an adult-only celebration or are there lots of kids to invite? After you’ve decided on the type of wedding you want start drafting your guest list with the names of the people you want there. When it comes to how to make a wedding guest list, first think about the wedding you’re envisioning. Follow our guide below to learn how to make a wedding guest list. You can also manage the guest lists for other pre- and post-wedding parties, like the rehearsal dinner and post-wedding brunch. WeddingWire’s Guest List Tool can help you keep track of everyone’s mailing addresses, RSVPs and their menu preferences too! Having everyone’s information in one place can help you easily manage your invite list and export it to the stationer, calligrapher, caterer, and wedding planner. While there are plenty of tips and guidelines when it comes to how to make a wedding guest list, the most important thing to remember is to stay organized. It involves conversations with all parties – both sets of parents and your future spouse – to discuss how many guests you can afford to invite, your wedding venue capacity, and how many people you want to celebrate with on your wedding day. Figuring out how to make a wedding guest list is one of your first to-do’s, and one of the more stressful and time-consuming ones.
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